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All standards require a process for
control of records. Quality Management System standards call this system
control of quality records and environmental standards refer to it as
environmental records. Specifically, element 4.2.4 of ISO 9001 Standard,
Control of records, requires a system for management of records. As soon
as we approve and release our first documents, this Documentation Change
Record (DCR) becomes our first record. What do we do with it? Element
4.2.4 requires a system to ensure that records are:
ISO 9001 standard requires
establishing periods for retention of records. Knowledge preservation,
legal and customer requirements may affect the retention times. It is
not uncommon to see numerous retention times for records. Some companies
choose to simplify this process by limiting retention times to one or
two periods. In practice, especially small businesses, maintain their
quality or environmental records for the life of the business regardless
of their nature. If you choose to establish one common retention period,
the Records retention matrix in the Records procedure may be simplified
by eliminating the Period column. The retention period may simply be
documented within the text of the Records Procedure.
Order your ISO
9001, ISO 13484 or ISO 14001 Documentation Set today! Visit our
Products page to see how our Documentation can help improving your
quality or environmental management system.
Order your ISO
9001, ISO 13484 or ISO 14001 Documentation Set today! Visit our
Products page to see how our Documentation can help improving your
quality or environmental management system.
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