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Element 4.2.3, Control of documents, of the ISO
9001 standard requires the establishment of a documented procedure for
documentation management. The standard, as well as many companies around
the world, call this function “documentation control.” Quality Control,
for example, is being increasingly referred to as Quality Assurance,
emphasizing the prevention rather than the detection of problems. The
American Society for Quality Control (ASQC) renamed itself in 1997 to
the American Society for Quality (ASQ). So let’s also switch from
"control" to management to demonstrate our awareness of contemporary
thinking, and manage our documentation system per the Documentation
Management Procedure.
The Documentation Management Procedure for your company will depend on
the type of media you use for your documentation system. Traditional
paper systems, where documents are produced, approved and maintained on
paper, are still perhaps the most frequently used approach. However, an
increasing number of companies are switching from paper to electronic,
computer-based documentation systems. Documentation Management
Procedures for these two systems differ for a number of reasons. An
electronic media system won’t require, for example, a master list as a
separate document – the Current document directory on your network will
serve this function. The Documentation Change Record Log may not be
needed, as your computer program may be able to generate a change
number, etc.
Order your ISO 9001,
ISO 13484 or ISO 14001 Documentation Set today! Visit our
Products page
to see how our Documentation can help improving your quality or
environmental management system.
Order your ISO 9001, ISO 13484 or ISO 14001
Documentation Set today! Visit our
Products page
to see how our Documentation can help improving your quality or
environmental management system.
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