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A document distribution matrix is a mechanism for recording the location
of documents, if your business uses hard copies. Element 4.2.3 of the
ISO 9001 standard requires us to “…ensure that … documents are available
at points of use.” There are a couple of approaches that businesses use
to keep track of document locations. One is to have a distribution
matrix on the document itself. The benefits of this approach, while
quite frequently used, are not clear. What if we need to add a
department or a person to this list? I suppose we will need to revise
the document only for this purpose. It does not appear to be practical
and economical. Another method is to create a distribution matrix. This
matrix also may be a part of a master list and may look like this:
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Order your ISO 9001, ISO 13484 or ISO
14001 Documentation Set today! Visit our
Products page to see how our Documentation can help improving your
quality or environmental management system.
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